Setting Us Apart
The Stahl Companies strives to passionately serve the healthcare community by delivering comprehensive management services through every stage of a project, from planning to closeout.
PROJECT PLANNING STEP 1
The planning phase is a necessary step in producing the business case for a project and ensuring that it aligns with health center objectives. Preparedness and stewardship are two core concepts that guide the activities that take place throughout this vital period of shaping, tuning, and costing. Regular reports are provided to the Owner to keep executives and senior leadership/steering committee informed.
The project planning phase is crucial to setting proper expectations throughout the entirety of the project and to ensure that all team members are accountable at every stage of the project. Activities which contribute to this goal include:
- Create/Review Master Plan
- Build Business Case
- Conceptual Budget
- Develop Draft Master Schedule
- Select Project Delivery Methodology
- Designer RFP and Selection
DESIGN STEP 2
During the design phase, we begin facilitating meetings with user groups, looking for opportunities to add value to the project while refining cost and time. Equipment lists are developed, and major medical equipment contracts may even be negotiated and pricing locked in. Regular reports are provided to the Owner to keep executives and senior leadership/steering committee informed.
During this phase, it’s important to develop regulatory and project-specific understanding among the team and set the foundation for a productive working relationship with key regulatory agencies. To this end, we have a better knowledge of—and better working relationship with—OSHPD than anyone else in our industry. Because of this, we recognize the importance of working with the local municipality and OSHPD early in the design phase, communicating our respect for them and their role in the process.
Notable activities that occur during the design process include:
- User Group Meetings
- Equipment Planning
- Commissioning Plan
- Move and Transition Plan
- Agency Engagement
- Phasing Analysis
- Logistics Planning
- Establish Document Controls
- Invoice Process
- Hazardous Materials Survey
AGENCY REVIEW /
PRE-CONSTRUCTION STEP 3
All of the planning performed in the earlier phases begins to pay off when the first set of documents is submitted to the Authorities Having Jurisdiction (AHJs). Prior to this phase, we have already strategized with them regarding CEQA compliance, entitlement, and understanding timelines and expectations.
During the agency review and pre-construction phase, budgets and accounting processes are finalized, a construction RFP is developed, and a contractor may be brought on to initiate other pre-construction activities. Regular reports are provided to the Owner to keep executives, senior leadership, and the steering committee informed.
Simultaneously, we begin to work with the medical center to understand their communications plan and notification process for disruptions to the campus. We work hard to establish a mutual understanding with healthcare providers and all other team members of how best to communicate project developments and disseminate necessary information to all stakeholders. One of the core tenets of our process is that open communication is crucial to setting realistic, attainable expectations for all involved.
A sampling of activities that occur during agency review and pre-construction include:
- Validate Budget
- Constructability Review
- Agency Approvals and Permits
- Value Engineering
- Contractor RFP and Selection
- Medical Procurement Plan
- IT Evaluation
- Communications Plan
- Phasing and Disruption Management
- Pre-Construction Risk Assessment (PCRA)
- Interim Life Safety Measures (ILSM)
- Infection Control Coordination (ICRA)
CONSTRUCTION STEP 4
The construction phase is typically the most exciting phase, but also the most impactful to the medical center. Regular update meetings including the Owner, architect, and contractor (“OAC meetings”) are held to provide updates to the team on construction progress and facilitate discussion of any issues requiring resolution.
Stahl tracks requests for information (RFIs), change management, additional agency approvals, and applications for payment. Regular reports are provided to the Owner to keep executives and senior leadership/steering committee informed.
Construction can be one of the most challenging times for a project. We take this in stride by recognizing the necessity of being flexible during this dynamic phase, and our team is conditioned to approach construction with agility and competence.
Activities that occur during construction include:
- RFI Tracking
- Lien Management
- Change Management
- Additional Agency Approvals
- Project Accounting
- Applications for Payment
- Disruption Notifications
- Site Logistics
- Ongoing Communications
- Monitor Contractor’s Safety Plan
- Project Schedule Management
- Testing and Inspection Management
- Medical Equipment Procurement and Installation Management
- Terminal Cleaning
- Punch List Management
- Agency Approvals
CLOSEOUT STEP 5
Upon completion of the construction phase, many activities remain to be finalized prior to closeout of all contracts. Our goal is for the Owner to be able to take possession of the space with all proper approvals, training, and warranties in place. We take the lead on all of these matters to ensure the Owner is provided with everything they have purchased under their various contracts prior to closing out all contracts or release of final funds. Regular reports are provided to the Owner to keep executives, senior leadership/steering committee informed.
We are committed to satisfying any concerns you may have during this final phase of work, and our team treats your priorities as our own.
A sampling of activities that are completed during the closeout phase include:
- Record Drawings
- Building Equipment Training
- Medical Equipment Training
- Operation and Maintenance Manuals
- Attic Stock
- Final Lien Releases
- Final Applications for Payment
- Contracts Close-out
- OSHPD Final
- 9-month Warranty Review